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Association Administrator

LocationVancouver, British Columbia
Job ID R0001950 Date posted 07/29/2019

Job Description Summary

Malachite has an immediate opening for the position Association Administrator, reporting to the Association Project Manager (PM) or Association Executive (AE), as appropriate.

Malachite Management Inc. provides association and conference management services to non-profit medical and scientific associations around the world. Malachite’s vision is to be the premier association management company to advance leadership in science and medicine. Our mission is to facilitate and support the mission of scientific and medical associations. Our core values can be summed up in three words: integrity, inspiration, ingenuity. The Malachite team is passionate about success and knows that our company’s most valuable asset is our team. If you are a driven professional who shares Malachite's core values, we want to hear from you.

Job Description

Responsibilities include:

  • Provide administrative support to the PM or AE of the client team

  • Coordinate society communications: Answer client phone lines and respond to inquiries via phone and email

  • Execute society marketing and promotional campaigns

  • Act as the main point of contact for society members

  • Coordinate member databases

  • Schedule committee meetings, liaise with committee chair’s to set agendas, send reminders,  transcribe/edit minutes from committee meetings/calls

  • Provide administrative support on major client meetings and conferences (eg. speaker management, registration)

  • Support revenue generating activities

  • Other job-specific responsibilities as required


General team responsibilities include:

  • Provide the highest standard of service to all Malachite clients

  • Participate in and contribute to Malachite corporate planning events, including regular staff meetings and strategic planning events

  • Contribute ideas and support initiatives to reach corporate goals

  • Other team responsibilities as required

Key/Unique Qualifications:

  • University degree or equivalent professional experience 

  • Experience with databases

  • Familiarization with website content management systems


Basic Qualifications:

  • Proficient in Microsoft Office Suite

  • Strong interpersonal and client service skills

  • Excellent communication skills, verbal and written

  • Highly organized

  • Detail oriented

  • Customer service oriented

  • Thrive in multi-tasking, multi-party and deadline-driven environments

  • Bilingual (French) is considered an asset

This is an opportunity to work with highly motivated colleagues in a science-oriented, creative and dynamic environment. We offer a competitive salary, excellent benefits and significant career development opportunities. 

STEMCELL Technologies Inc. is a privately-owned biotechnology company based in Vancouver that helps power leading-edge life science research around the world. Scientists performing stem cell, immunology, cancer, regenerative medicine and cellular therapy research are among those who rely on our cell culture media, cell separation products, instruments, ancillary reagents and contract assay services. We create novel, useful, standardized products of unfailing quality and deliver them to more than 70 countries via our many regional offices plus distribution centres in Vancouver, Seattle, Grenoble and Singapore.  Driven by our love of science and our passion for quality, we see ourselves simply as “Scientists Helping Scientists” – standing by our customers to provide outstanding products, technical support and training.  We have over 1000 science-oriented employees globally, including 250 PhDs/MScs, with most others holding a BSc or engineering degree.  STEMCELL is proud to be the largest Biotechnology employer in Canada.

This is an opportunity to work with highly motivated colleagues in a science-oriented, creative and dynamic environment. We offer a competitive salary, excellent benefits and significant career development opportunities.

To apply please select the apply button. You will then be directed to a login screen asking you to set up an account. You must set up an account in order to apply. 

Create an account by selecting the create account button.  You will then be asked for your email and to create a password. Your Password must be eight characters long, contain at least one special character, one capital letter, and a number.Once you have created your password you will be asked to upload your resume. Uploading your resume will provide the ability to auto-populate your application with information from your resume. If you prefer to manually complete all of the fields in the application you can do this by clicking next. You can upload your cover letter as an attachment in the attachments screen. Thank you for your interest in STEMCELL!

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