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Facilities Coordinator

LocationCambridge, England
Job ID R0001289 Date posted 12/22/2018

STEMCELL Technologies Inc. is a privately-owned biotechnology company based in Vancouver that helps power leading-edge life science research around the world. Scientists performing stem cell, immunology, cancer, regenerative medicine and cellular therapy research are among those who rely on our cell culture media, cell separation products, instruments, ancillary reagents and contract assay services. We create novel, useful, standardized products of unfailing quality and deliver them to more than 70 countries via our many regional offices plus distribution centres in Vancouver, Seattle, Grenoble and Singapore.  Driven by our love of science and our passion for quality, we see ourselves simply as “Scientists Helping Scientists” – standing by our customers to provide outstanding products, technical support and training.  We have over 1000 science-oriented employees globally, including 250 PhDs/MScs, with most others holding a BSc or engineering degree.  STEMCELL is proud to be the largest Biotechnology employer in Canada.

Job Description Summary

The Facilities Coordinator ensures an optimal working environment for all staff members based at the Cambridge, UK office by coordinating full maintenance services for the facility and its equipment, in addition to promoting the organizational health and safety performance at STEMCELL.

Reporting to the Facilities Compliance Manager based in Canada, the Facilities Coordinator role will be responsible for the day-to-day running of the facility through the implementation of best practice methodologies and ensuring a high level of service is delivered to our staff based in the UK.

Job Description

Duties and Responsibilities

Facility and Equipment

  • Coordination of the routine maintenance, repairs and resolution of problems associated with all building services, including but not limited to: the work space, meeting rooms and related equipment, interior furnishings, fixtures and facilities equipment. 

  • Be on-call to respond to critical alarms. 

  • Assist with the Equipment Maintenance Program:

  • New equipment specifications and requirements, including sourcing and installation.

  • New equipment commissioning or validation (IOPQ).

  • Maintenance and calibration of equipment in Europe (departments involved by office: Primary- Cambridge: R&D, EDU, INS, secondary support if needed- Grenoble: DIS, Cologne: INS).

  • Sourcing suppliers, scheduling the maintenance orders and ensuring all service requests are completed on time.

  • Managing and reviewing the service contracts and conditions.

  • Open and facilitate closure of Non Conformance Reports (NCRs), Supplier Corrective Action Reports (SCARs) or deviations as required.

  • Participate in updating STEMCELL’s Standard Operating Procedures (SOPs) and provide training to EU staff as required.

Health and Safety

  • Record safety training and submit to Headquarters.

  • Chair the JOHSC meetings, prepare safety minutes and distribute.

  • Manage regional incident and accident reporting files and facilitate investigations. Submit paperwork for the reportable injuries to the appropriate local agencies.

  • Conduct safety training and orientation sessions (e.g. New Hires Safety / Security / Facilities / Supervisor Safety training etc).

  • Review and update the safety training programs to ensure compliance with the local jurisdiction's regulations.

  • Conduct qualitative respirator fit testing.

  • Facilitate closure of safety requests and actions as required.

  • Liaise with safety vendors, safety agencies or other enforcement bodies in the local jurisdiction.

  • Support and conduct safety walkthroughs and inspections.

  • Support, coordinate and/or update emergency evacuation response procedures.

  • Coordinate the first aid team training and first aid room inventory supplies as needed.  

  • Work on projects to improve Occupational Health and Safety (OHS) compliance and STEMCELL’s Safety Program improvements.  

  • Provide information and act as a resource to the Joint Health and Safety Committee, site safety personnel and site superintendents.

  • Maintain up-to-date knowledge of jurisdictional Codes and OHS legislation. Act as a Fire Director.


  • Technical Diploma or relevant certifications.

  • Strong previous experience of facilities, building services and equipment maintenance.

  • Working knowledge of occupational health and safety regulations and practices in the UK.

  • Comprehensive knowledge of equipment calibration and their applications, including commissioning, test standards, troubleshooting, repairs and optimization of manufacturing equipment.

  • Customer-focused mindset with strong interpersonal skills.

  • Excellent communication skills (verbal, written and presentation).

  • Detail-oriented and proficient at time management.

  • Team orientated – ‘one-team’ behavior is a must.

This is an opportunity to work with highly motivated colleagues in a science-oriented, creative and dynamic environment. We offer a competitive salary, excellent benefits and significant career development opportunities.

To apply please select the apply button. You will then be directed to a login screen asking you to set up an account. You must set up an account in order to apply. 

Create an account by selecting the create account button.  You will then be asked for your email and to create a password. Your Password must be eight characters long, contain at least one special character, one capital letter, and a number.Once you have created your password you will be asked to upload your resume. Uploading your resume will provide the ability to auto-populate your application with information from your resume. If you prefer to manually complete all of the fields in the application you can do this by clicking next. You can upload your cover letter as an attachment in the attachments screen. Thank you for your interest in STEMCELL!


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