Job Description SummaryAre you a seasoned Executive Assistant looking to join a purpose-driven organization committed to enabling life science research? This is a unique opportunity to support an executive member of our Technical Operations team. In this role, you will look after detailed and complex scheduling, project coordination, preparation of executive presentations, domestic and international travel arrangements and other related tasks.
Duties and Responsibilities
Manages complex and challenging calendars, including scheduling meetings with participants in multiple time zones
Organizes departmental meetings, quarterly planning, and local team social activities and events. Takes minutes at group meetings and distributes them in a timely manner
Reviews incoming email correspondence and materials directed to the Executive and flags items requiring attention. Drafts responses and other materials on behalf of the Executive for review and approval, including, executive presentations
Maintains & tracks progress toward an ongoing list of departmental projects and deliverables
Ensures travel and accommodation arrangements are made and expense accounts are prepared and submitted for the Executive
Typically requires a bachelor's degree with 2-6 years of relevant experience or master's with less than 4 years of experience or PHD with little to no work experience
Advanced knowledge of Google Suites, including Sheets, Slide Doc & Calendar and MS Office
Highly professional and adaptable with proven judgment and discretion.
Demonstrated initiative and organizational skills
This role requires being fully vaccinated against COVID-19 as per STEMCELL’s vaccination policy, the current recommendations by local health authorities and as required by public health orders in place from time to time, including any COVID-19 boosters as recommended by local health authorities and as required by public health orders in place from time to time.
STEMCELL Technologies Inc. is a privately-owned biotechnology company based in Vancouver that helps power leading-edge life science research around the world. Scientists performing stem cell, immunology, cancer, regenerative medicine and cellular therapy research are among those who rely on our cell culture media, cell separation products, instruments, ancillary reagents and contract assay services. We create novel, useful, standardized products of unfailing quality and deliver them to more than 70 countries via our many regional offices plus distribution centres in Vancouver, Seattle, Grenoble and Singapore. Driven by our love of science and our passion for quality, we see ourselves simply as “Scientists Helping Scientists” – standing by our customers to provide outstanding products, technical support and training. We have over 1000 science-oriented employees globally, including 250 PhDs/MScs, with most others holding a BSc or engineering degree. STEMCELL is proud to be the largest Biotechnology employer in Canada.
This is an opportunity to work with highly motivated colleagues in a science-oriented, creative and dynamic environment. We offer a competitive salary, excellent benefits and significant career development opportunities.
To apply please select the apply button. You will then be directed to a login screen asking you to set up an account. You must set up an account in order to apply.
Create an account by selecting the create account button. You will then be asked for your email and to create a password. Your Password must be eight characters long, contain at least one special character, one capital letter, and a number.Once you have created your password you will be asked to upload your resume. Uploading your resume will provide the ability to auto-populate your application with information from your resume. If you prefer to manually complete all of the fields in the application you can do this by clicking next. You can upload your cover letter as an attachment in the attachments screen. Thank you for your interest in STEMCELL!