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STEMCELL Technologies has become aware of a scam wherein somebody is offering remote job opportunities, posing as STEMCELL Hiring Management during interviews, then providing fraudulent employee agreements and checks. We have reported this criminal activity to the appropriate authorities and our online security team is working hard to ensure that it is dealt with. Please be advised that all legitimate employment opportunities at STEMCELL, including any jobs advertised on third party sites such as Glassdoor, Indeed, LinkedIn, or other local job boards will also be posted at, and any employment applications must be submitted directly to STEMCELL Technologies through that site. Further, all email correspondence with STEMCELL will be through an official "" email address - you will never receive an email from STEMCELL via gmail or any other email domain. If you have seen a questionable employment posting or would like to verify whether a posting is valid, please contact If you are concerned that you have fallen victim to this scam, we encourage you to contact your local law enforcement, as well as your financial institution, credit card companies, and credit bureau to report the fraud and follow any further actions that these entities may suggest.

Corporate Administrative Assistant

LocationVancouver, British Columbia
Job ID R0003446 Date posted 09/28/2021

Job Description Summary

The Administrative Assistant, Corporate Affairs at STEMCELL is responsible for providing administrative and coordination support to the Executive Assistant of the President & CEO and the broader Corporate Affairs Department with the goal of ensuring that the CEO and corporate objectives, goals and related projects are met and departmental organization and efficiency are maintained. This position requires a high level of professionalism and discretion as a frontline representative of the President & CEO, and ambassador of STEMCELL, its culture and values.

Job Description

Duties and Responsibilities:

  • Diligently handle all administrative tasks as assigned with quality and efficiency.

  • Create and maintain corporate policies and process documents. Oversee corporate templates to ensure consistency and correct branding company-wide. 

  • Reconcile expense accounts and credit card statements for submission and payment processing.

  • Monitor, track and manage corporate membership dues and journal subscriptions.

  • Assist as needed with the logistical efforts and details for the execution of company activities and social events. Coordinate internal corporate gifts internationally.

  • Provide direct administrative assistant and support to the Government Relations Team.  

  • Coordinate a variety of projects within the Corporate Affairs office, and in collaboration with other internal departments, including tracking and following up on timelines and deliverables, progress reports, action items and data entry. 

  • Contribute to the maintenance of the filing system for the Corporate Affairs Department.

  • Manage calendar appointments and meetings, and resolve schedule conflicts as needed.

  • Coordinate meetings, maintain meeting agenda, and complete minute taking and minute distribution.

  • Perform other duties as assigned.

  • Maintain and promote professional and courteous employee relations by managing a prompt and accurate response to telephone and email communications. 


  • Bachelor of Science degree and/or other related field. 

  • 1-2 years of administration and/or coordination experience. Relevant experience in a research facility or biotechnology company is preferred.

  • Ability to work with precision and accuracy, demonstrates attention to detail and excellent record keeping skills.

  • Strong organizational and planning skills in an office environment with fluctuating volumes and demands.

  • Ability to identify and implement administrative solutions to increase efficiencies.

  • Proactive mindset and sees where and how to fill gaps.

  • Demonstrate good judgment and a high level of confidentiality and discretion.

  • Excellent verbal and written communication skills.

  • Advanced skills with Microsoft Office Word, Excel, PowerPoint, Visio; excellent computer skills are a distinct asset. High level of proficiency using Gmail, Google Drive and Google Suite of products (Google Docs, Sheets and Slides). 

  • Ability to work independently and as part of a team.

This role requires vaccination against COVID-19 as per the current recommendations by local health authorities, including any COVID-19 boosters as recommended by local health authorities and where available.


STEMCELL Technologies Inc. is a privately-owned biotechnology company based in Vancouver that helps power leading-edge life science research around the world. Scientists performing stem cell, immunology, cancer, regenerative medicine and cellular therapy research are among those who rely on our cell culture media, cell separation products, instruments, ancillary reagents and contract assay services. We create novel, useful, standardized products of unfailing quality and deliver them to more than 70 countries via our many regional offices plus distribution centres in Vancouver, Seattle, Grenoble and Singapore.  Driven by our love of science and our passion for quality, we see ourselves simply as “Scientists Helping Scientists” – standing by our customers to provide outstanding products, technical support and training.  We have over 1000 science-oriented employees globally, including 250 PhDs/MScs, with most others holding a BSc or engineering degree.  STEMCELL is proud to be the largest Biotechnology employer in Canada.

This is an opportunity to work with highly motivated colleagues in a science-oriented, creative and dynamic environment. We offer a competitive salary, excellent benefits and significant career development opportunities.

To apply please select the apply button. You will then be directed to a login screen asking you to set up an account. You must set up an account in order to apply. 

Create an account by selecting the create account button.  You will then be asked for your email and to create a password. Your Password must be eight characters long, contain at least one special character, one capital letter, and a number.Once you have created your password you will be asked to upload your resume. Uploading your resume will provide the ability to auto-populate your application with information from your resume. If you prefer to manually complete all of the fields in the application you can do this by clicking next. You can upload your cover letter as an attachment in the attachments screen. Thank you for your interest in STEMCELL!


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